Set Up Late Fee Policies

Use the Late Fee table to define the rules for applying late fees to contract and miscellaneous charges. You can base the fee on either an annual percentage rate applied to the amount that is past due, or a flat dollar amount. Because you might calculate late fees differently in different situations, you can define and select a late fee policy appropriate for each situation.

How to Get Here

• ViewPoint main menu > System Tables > Financial > Late Fee.

   

  

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Choose Your Settings

Choose Record to Work With - Use the Previous and Next buttons, or the dropdown button at the bottom of the table window to choose an existing record to work with.

 

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Display Active / Inactive Records - You can choose whether to include inactive records in your list. Enable either the Show All or Show Active Only option to include/exclude the inactive records.

 

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• Create new record- Click New then complete the details, described below.

   

  

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• Edit record - Select a record to work with. If you just created a new record, it is selected automatically.

   

  

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  • Name - You can change the name of your late fee policy in this field.

  • Dollar or percentage - Enable either the Dollar or Percent option, then enter the amount to charge. You can enter a flat dollar amount to charge any account that is older than your specified days past due, or enter an annual percentage rate to apply to the late charges.

  • Days - Specify the number of days past due a charge must be before you apply a late fee. If you base the late fee on a percentage, any charges that are not past due are not used to calculate the penalty. If the late fee is a flat dollar amount, the total penalty is applied if any of the amount due is past your specified number of days.

  • Minimum - If your late fee is based on a percentage, you can enter the minimum amount to charge, regardless of the calculated fee.

  • Floor

  • Inactive / active toggle - Once you create a record, you cannot delete it. You can, however, flag it Inactive. Inactive records cannot be selected for your patients. You can, however, change them back to Active if needed.

• Print - Click Print to send the list to your printer.You may also want to print the list as a report. See "Late Fee Policies Report" for details.

• Save your changes - ClickExit to save the changes you have made and close the editing window.

Notice!

• Assign late fees - You specify your default late fee policies in your New Patient Defaults or your Contract Properties.  However, you may change the policy for individual contracts on the Contract tab of the patient folder, or the Treatment Fee tab of the Contract Editor. Note that your contract late fee policy is applied only to past due period fees and initial fees.The late fee policy you apply to contract charges may be different from the policy you apply to miscellaneous charges, which is assigned to the Responsible Party tab of the patient folder.

• Set Up Financials
  • Contract Class Table
  • Contract Editor Properties
  • Contract Template Editor
  • Late Fee Table
  • Payment Processing: Element Integration
  • Payment Processing: Orthobanc Integration
  • Payment Processing: Vanco Integration
  • Payment Processing: X-Web (X-Charge) Integration
  • Transaction Adjustment Classification Table
  • Transaction Groups Table
  • Transaction Types Table
  • Transaction Reversal Table

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