Arrival Log Reports
Arrival Log; Arrival Log - Date Range; Arrival Log - By Assistant; Arrival Log - By Procedure
Run the Arrival Log report to see your On-Deck Operatory activity for any range of dates. Most offices run the report for today or yesterday, but it can be run for any past date range. You will receive information such as patient name and procedure, when the patient arrived / was seated / exited, how long they waited, and the actual amount of time their appointment took. This information is useful in determining for how long an appointment procedure should ideally be scheduled.
Individual Patient Data - The Arrival Log report described here calculates On-Deck data for all patients; Run an Arrival History report to obtain the arrival data for a specific patient or groups of patients. See "Arrival History Report" for details.
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Open the Report - ViewPoint main menu > Practice Reports > On-Deck > Choose your report.
Arrival Log - This report prints for a single date. You can choose to include only appointments currently on your schedule ("Made" appointments), only appointments processed as Kept, or both. This report is sorted by scheduled appointment time.
Arrival Log - By Assistant - This report prints for a range of dates, and is sorted by
the assistant assigned to the patient's appointment. This report always includes both Kept and Made appointments. The number of appointments for each assistant is
included.
Arrival Log - By Procedure - This report prints for a range of dates, and is sorted by the appointment procedure type. This report always includes both Kept and Made appointments. The average Early, Wait, and Length in Minutes is included after
each procedure.
Arrival Log - Date Range - This report prints for the range of dates you specify, and can also include only Kept appointments, or only Made appointments, or both. The report is sorted by date, then by appointment time.
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Report Settings - Select the options to use for choosing records and generating this report. Choose carefully, as your selections will affect which patients are included in the report.
First Date / Last Date - Choose the range of dates to include on this report, or select a single date for both the First Date and Last Date fields to run the report for an individual date. You can type a date in the field, click the up / down buttons to advance the current field, or use the drop down button to select a date from a calendar. In addition, you can click the [ T ] button to select today, the [+W] button to advance the date by one week, or the [+M] button to advance one month. Also, pressing Shift or Control while you click one of the date buttons takes you backwards one week or one month instead.The date appears just under the report title; if you select a date that is not today, this date will be different from the run date that appears in the report header.Note that you select a single date for the Arrival Log report.
Office - Choose to include only the records for a specific office, or include the records for all office locations in your practice.
Doctor - Choose to include only the records for a specific doctor, or include the records for all doctors in your practice.
Appointment Status (Not available for Arrival Log - By Assistant or Arrival Log - By Procedure.) - Choose to include only appointments that have been processed as Kept, appointments currently scheduled ("Made" appointments), or both.
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Output Options - After selecting the report settings, click Ok to continue to your output choices. See "Manage Record Selection & Output" for details.
Report Column Descriptions - The Scheduled column indicates for what time the patient was scheduled, while the Arrived column indicates the time at which the patient was signed into your office. Offices who flag patients as Seated will see that time in the coordinating column. Similarly, patients who have either been rescheduled or flagged as Exited will show in that column.
