Track Attendance

Use the Attendance Tracker to monitor employee working and vacation hours, and adjust timestamps as needed. Although you can add timestamps to an employee record with the Attendance Tracker, it also integrates with your system timeclock to make clocking in and out more efficient for your staff. In addition, timestamps flagged either as Vacation or Well Pay hours are automatically used to calculate vacation and well pay hours available and used in the Compensation area of your HR Manager.

How to Get Here

• Select employee record > Attendance Tracker. See "View Employee Record" for details.

   

  Select Attendance Tracker from the Add-In section of the HR Manager ribbon bar.

  

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Use This Feature

• View timestamps - The Attendance Tracker includes each date and time the employee clocked in and out, the number of hours accrued during each interval, the job category associated with each interval, and any message the employee added to the "clock in" stamp. The total hours for the timestamps shown is displayed at the bottom of the list. Use the filters at the bottom of the window to choose the timestamps to view.

   

  

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  • Category - Select to view only the timestamps assigned to a specific category, or include All categories. Notice that categories assigned to certain pay codes appear in different colors. (Categories flagged as Well Pay are orange; Vacation categories are green.) See "Set Up Time Categories" for details about creating and coding your category list.

  • Date filter - Select the range of time to include: Choose from the current date, current week, current month, or current year, or choose timestamps from the previous week or All dates.

     

    

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• Edit time stamps - Check the Select column for one or more time stamps you want to work with, then click Edit. You can now change the date, time, category, and messages assigned to the pair of in/out stamps. Be sure to Save your changes.

   

  First, select one or more timestamps, and click Edit.

  

  Then make changes as needed and click Save. If you selected to edit multiple timestamps, the details for the earliest timestamp are displayed for you first. After you click to Save or Cancel the changes for that timestamp, the details of the next timestamp appear for your review.

  

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• Delete a timestamp - Check the Select column for one or more timestamps you want to work with, then click Delete. You are asked to confirm the action before the timestamps are removed from the system.

   

  

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• Add a timestamp - Click Add, then complete the date, time, category, and associated message for your new timestamp. Be sure to Save your changes. This feature is useful for adding vacation hours, and for correcting hours when employees forget to clock in or out appropriately.

   

  First, click Add.

  

  Then enter the timestamp details and click Save.

  

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• Print timestamps - First, choose the category and date range you want to include, then click Print. Only the data currently displayed in the Attendance Tracker will be printed.

   

  

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Notice!

• You can perform similar time tracking functions with your system time clock. See "View & Edit Time Clock Records" for details.

• ManagementTools
  • Add a "To Do" List Task
  • Scan & Save Documents
  • Send Employee Merge Letter
  • Track Attendance

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