Mail Merge Envelopes
You can associate an envelope with mail merge documents that require mailing, so that you can generate both the letter and accompanying envelope simultaneously.
Use This Feature
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Create or Edit a Document - Open your
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Open Envelope Dialog - Open the Envelopes and Labels option from your word processor. -
Envelope Text & Options - If you are creating a new envelope for this document, type placeholder text (i.e. "aaa") in the Delivery address field. If you are editing an existing envelope, you can edit the address fields as needed. If you do not have pre-printed envelopes, type your address in the Return address field (or use the Address Book to select an address, if available). Otherwise, select the Omit option. You can also click the Options button to adjust the envelope size, orientation, and other printing details. When finished with the Options window, click Ok. Then, from the Envelopes and Labels dialog, click Add to Document (if you are creating a new envelope) or Change Document (if you are editing an envelope).
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Enter Address Variables - Your envelope appears at the top of your document. If you created a new envelope, click in the area where your placeholder text (i.e. "aaa") appears, and insert the appropriate return address mail merge variables. If you are editing an envelope, you can edit the variables as needed. (See "Mail Merge Variables" for details.)
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Save & Exit - Click the X in the upper right corner of the document window. As you exit, you have the opportunity to save the document.
More Information
Toggle Merge Code Display - When creating and editing word processing documents with mail merge codes (such as variables and conditional statements), it is helpful and sometimes necessary to be able to see the codes. During regular daily use, however, you may wish to have them off. While different versions of Word have different ways of accessing this setting, an easy way to toggle the merge code display, regardless of your version of Word, is to press Alt+F9 on your keyboard.
