Set Up Printer Types

Use the Printer Types editor, along with the mail merge printer selection feature, to direct your documents to the printer you have prepared with appropriate paper, such as letterhead, letter, photo stock, labels, and envelopes.

How to Get Here

Home Ribbon Bar - Tools section > Editors > General > Printer Types. (You can also search for the editor you want to work with.)

1. Click Editors from the Tools section of the Home ribbon bar.

2. Select General in the list at the left and choose the Printer Types option.

Choose Your Settings

Add a New Printer Type - Click New, then enter a name for this printer type. The name should reflect the type of paper or printing quality that will be available from the printer you assign to this printer type. If you accidentally create a printer type, exit the Editor without saving it. Otherwise, once saved, you cannot delete a printer type. You can, however, flag it as Inactive (described below).

Active vs Inactive - Enable or disable the Show Inactive option at the top of the window to toggle whether to include inactive printer types in the list. You can flag types as Inactive with the property at the far right of the list.

Rename printer type - Click a name in the list and type a new name if needed.

Save Changes Click Save in your Quick Access toolbar or File ribbon bar (or press Ctrl+S on your keyboard) to save any changes you have made.

Assign Printer to Printer Type - Click Mail Merge from the Reporting section of the Home ribbon bar, and click Printers. You can then assign printers to your printer types, or leave the printer blank to be prompted for the printer to use at the time you print a merge document. See "Print Mail Merge Documents" for details.

1. Initiate Mail Merge.

2. Assign printers to printer types.

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